PRIVACY POLICY.
Effective Date: May 1, 2025
The Ohio Educational Technology Conference (“OETC,” “we,” “us,” or “our”) is hosted by the Ohio Ed Techs, a nonprofit organization. SOITA, a nonprofit and Ohio Ed Tech agency, serves as the fiscal agent for OETC. This Privacy Policy explains how we collect, use, share, and protect your personal information when you interact with the OETC website and related services.
1. Who We Are
OETC is a statewide educational technology conference coordinated by the Ohio Ed Techs, with fiscal oversight by SOITA.
Contact Information:
1205 E. Fifth Street
Dayton, OH 45402
Phone: 937-746-6333
Email: info@myoetc.org
2. Information We Collect
We collect personal information in the following ways:
-
Directly from You: When you register for the conference, subscribe to newsletters, or complete interest surveys, we may collect your name, email, organization, job title, and other details.
-
Automatically: We use tools like Google Analytics to gather technical data such as browser type, IP address, and usage trends.
-
Through Third-Party Platforms: Registrations, payments, surveys, and communications are handled via services including Whova, Stripe, Google Forms, and Mailchimp.
3. How We Use Your Information
The data we collect is used to:
-
Register attendees and process payments
-
Communicate conference updates and service-related messages
-
Conduct audience research and improve the conference experience
-
Promote relevant events, products, or services
-
Facilitate networking and access to sponsored content
4. Sharing Your Information
We may share your information with:
-
Conference sponsors and exhibitors, especially when you engage with their sessions or booths
-
Trusted third-party vendors providing services or offers that align with OETC’s educational mission
-
Operational service providers such as Mailchimp, Stripe, and Whova
If you wish to opt out of third-party messages or non-essential communications, email info@myoetc.org.
5. Cookies and Tracking
OETC does not use cookies directly, but third-party tools and embedded services (e.g., Google Analytics) may use cookies or similar tracking mechanisms. You may manage your cookie settings through your browser.
6. Data Security
We are committed to protecting your personal information and maintaining its confidentiality. All data is stored and processed using secure systems that follow industry best practices for encryption, access control, and data integrity. We partner only with trusted providers who meet high standards for security and compliance. While no system can guarantee absolute security, we continuously monitor and update our practices to ensure your information remains safe.
7. Your Choices and Rights
You have the right to:
-
Opt out of marketing emails at any time
-
Request access to or deletion of your data by emailing us at info@myoetc.org
8. Children’s Privacy
OETC services are not designed for children under 13, and we do not knowingly collect information from minors.
9. International Users
Our services are intended for U.S.-based users. We do not target or actively process data in accordance with international regulations like the GDPR.
Questions?
For questions about this policy, contact us at: